Introduction
Our client is a Japanese multinational pharmaceutical company, formed on 1 April 2005.
The organisation employs 20,000 people worldwide, with over 500 heads in the UK.
Challenge
The organisation has a significant population of PSC suppliers providing diverse service types, both directly to the company and via their MSP partner. The client profile is one of a highly regulated, prestigious organisation with an extremely low threshold for risk of non-compliance.
The client had executed outstanding ground work in preparation for the April 2021 reforms, and began looking for a partner that could support in the on-going management of compliance, ensuring it is maintained to the highest standards. The client was also conscious that compliance needed to be managed by genuine experts, and lacked the internal subject matter expertise to meet this requirement with internal resource at the required scale.
Solution
Working with Procurement, Talent and Legal, and following an extensive and competitive procurement process, CoComply began to assess engagements that were currently positioned on payroll that met the initial threshold for off-payroll status. These were then migrated to an off payroll working framework with compliant policy, with working practices regularly assessed and managed by CoComply, resulting in significant savings for the business.
CoComply supported with an identification process of PSC workers and Sole Traders via the supply chain, taking a highly sensitive approach and ensuring that these suppliers were correctly identified as PSCs. Where the status was borderline, these PSCs are flagged for regular status checks.
Complex internal processes have been navigated, working with SAP Ariba PR, PO and CW references, tailoring the CoComply service and documentation to ensure reference-ability and supporting on the RIM process.
Where 3rd party workers are supplying services as fully outsourced service, CoComply performs incremental checks on the workers, ensuring the status does not change resulting in the client becoming the end client in the supply chain and bearing OPW responsibility.
The client has its own internal training and process policy, co-created with input from CoComply.
CoComply continues to manage the Off-Payroll population of workers, ensuring on-going compliance in line with regulation, with weekly contact with the procurement team and working directly with the Talent Acquisition Director.
Results
- Reviewed and supported in the restructure of off-payroll working process and on-going management
- Undertook hundreds of assessments and advised on and off-payroll status
- Re-engineered engagements and updated working practices where off-payroll working was possible in a compliant manner
- CoComply acts as the off-payroll compliance partner, dealing with regular queries, regular checks, ongoing training and reporting.
- CoComply acts as the off-payroll compliance partner, dealing with regular queries, regular checks, ongoing training and reporting.